Security Policy

 

I. Purpose

This Security Policy outlines the measures Dark Space Labs (“the Company”) employs to protect its information assets, development environments, customer data, and other sensitive information involved in the creation, deployment, and maintenance of web applications, WordPress sites, email servers, Docker containers, PHP code, SQL databases, and related infrastructure. It sets forth standards for confidentiality, integrity, availability, and compliance to safeguard client data and align with legal and regulatory obligations.

II. Scope

This Security Policy applies to all employees, contractors, consultants, temporary staff, and third-party partners who handle information systems, networks, applications, data, or infrastructure owned or managed by Dark Space Labs. It encompasses all hardware, software, and data, including cloud-hosted resources and on-premises systems.

III. Information Security Objectives

  1. Confidentiality: Protect all proprietary and customer data from unauthorized access and disclosure.
  2. Integrity: Ensure the accuracy, reliability, and authenticity of information and processes.
  3. Availability: Guarantee that information systems remain accessible and functional for authorized users when needed.
  4. Compliance: Meet all applicable legal, regulatory, and contractual obligations.

IV. Risk Management

Dark Space Labs conducts periodic risk assessments to identify, evaluate, and address risks associated with its operational activities and assets. The Company implements controls that are commensurate with identified risks, factoring in the likelihood and potential impact of threats.

V. Roles and Responsibilities

  1. Chief Information Security Officer (CISO): Oversees the implementation, enforcement, and review of this policy, including the development of security protocols and incident response plans.
  2. Employees & Contractors: Responsible for adhering to security policies, attending mandatory security training, and promptly reporting any suspected security incidents.
  3. Development and QA Teams: Accountable for following secure coding practices and testing code for security vulnerabilities.
  4. IT Department: Manages network and system security measures, including firewalls, intrusion detection, and prevention systems (IDS/IPS).

VI. Security Controls

  1. Access Control

    • Implement role-based access control (RBAC) to limit access to sensitive data based on job duties.
    • Require strong authentication (multi-factor authentication) for system and network access.
    • Review and update user access rights regularly.

  2. Data Protection and Privacy

    • Encrypt sensitive data at rest and in transit using industry-standard encryption protocols (e.g., AES-256, TLS).
    • Implement data masking or redaction for development environments containing customer data.
    • Conduct periodic reviews of data protection practices to ensure compliance with GDPR, CCPA, and other applicable regulations.

  3. Application Security

    • Follow secure coding standards for WordPress, PHP, SQL, and other technologies used.
    • Conduct code reviews and automated scans for vulnerabilities before deployment.
    • Maintain security patches for WordPress plugins, PHP libraries, Docker images, and all third-party dependencies.

  4. Network Security

    • Segment networks based on risk profiles and functional roles.
    • Apply firewalls, intrusion detection/prevention systems, and endpoint protection measures.
    • Monitor network traffic continuously to detect and respond to anomalies.

  5. Docker Container Security

    • Use minimal, verified base images and regularly update Docker images to address vulnerabilities.
    • Enforce container isolation and restrict inter-container communication as needed.
    • Deploy security scanning tools for container images and logs.

  6. Incident Response

    • Maintain an incident response plan (IRP) detailing roles, responsibilities, communication procedures, and recovery steps.
    • Require incident response drills and review procedures for effectiveness.
    • Report incidents involving customer data breaches promptly as mandated by law.

  7. Security Training

    • Provide regular security awareness training to employees on social engineering, phishing, secure coding, and data protection.
    • Enforce specialized training for developers on the OWASP Top Ten, secure Docker configurations, SQL injection prevention, and other relevant topics.

  8. Physical Security

    • Control physical access to premises, servers, and critical systems using access cards, CCTV, and security personnel.
    • Ensure environmental safeguards like fire suppression, surge protection, and backup power supplies.

  9. Backup and Disaster Recovery

    • Implement regular, automated backups for critical systems, source code, and databases.
    • Store backups in secure, geographically diverse locations, and test recovery processes periodically.

  10. Compliance Monitoring

    • Conduct internal and external audits of security controls, practices, and system logs.
    • Retain logs for a defined period to meet legal and regulatory requirements.

VII. Vendor Management

Dark Space Labs conducts due diligence on all vendors and partners to ensure they meet security standards. Contracts must include provisions for data security, incident notification, and compliance requirements.

VIII. Legal Obligations

The Company complies with relevant legal requirements, including but not limited to data privacy laws, export controls, software licensing terms, and contractual obligations with clients.

IX. Policy Review and Amendments

This Security Policy shall be reviewed annually or when significant changes occur in business processes, technologies, or legal requirements. Updates shall be communicated promptly.

X. Disciplinary Action

Failure to comply with this policy may result in disciplinary action, up to and including termination, and may include legal action where applicable.

This policy is binding for all personnel of Dark Space Labs. For questions or clarifications regarding its implementation, please contact the CISO.

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